UNISON North West LGBT Group Annual General Meeting

The UNISON North West LGBT Group will hold its Annual General Meeting on Saturday
2nd September 2017 from 1100 hours to 1600 hours at the UNISON North West Regional
Offices, Arena Point, Manchester, M3 1UN.
The meeting is open to any UNISON member who self defines as lesbian, gay, bisexual
or trans and is in a branch based in the North West Region. Travel and appropriate meal
expenses will be covered by the committee.
Various positions are up for election at the AGM. A list of roles and descriptions of those
roles are attached. We also welcome the submission of motions and amendments to our
constitution, a copy of which is attached. Motions and amendments will require a proposer
and a seconder and the proposer will be expected to move the motion at the AGM. The
deadline for returning nominations, motions and constitutional amendments is Midday on
Friday 11th August 2017 and should be sent to Sandra Maxwell by email
(S.Maxwell@unison.co.uk) or by post to Sandra Maxwell, UNISON North West, Arena
Point, 1 Hunts Bank, Manchester, M3 1UN.
The agenda for the meeting and reports will be circulated on Friday 18th August 2017.
Members are encouraged to join our mailing list by completing the online form at
http://www.unisonnw.org/lgbtsubscribe and follow us on social media,
www.twitter.com/unisonnwlgbt and www.facebook.com/unisonnwlgbt.
We look forward to seeing you at the AGM.
With kind regards
Michelle Clarkson and Kevin Gaskell Clow
Co-convenors – UNISON North West LGBT Committee
MINUTES OF THE UNISON NORTH WEST LGBT GROUP MEETING
HELD ON SATURDAY 10TH SEPTEMBER 2016, COMMENCING AT 11AM
AT UNISON NORTH WEST, ARENA POINT, MANCHESTER
PRESENT: Eileen Best, John McSwiggan, Kevin Gaskell-Clow, Michelle
Clarkson, Adam Hodgson, Ricki Killen, Sarah Wilce, Neil Smyth,
Pauline Cole, Carl Phillips, Chris Wills, Hassan Ortega, Frances
Fenton, Michael Melia, Claire Best, Dave Merchant, Victoria King,
Roland Baynes, Karen Morley-Williams, Laura Heaton, Allyson
Jones
IN ATTENDANCE: James Bull
APOLOGIES: Louise Simpson, Barry Morgan, Brian Scrutton, Charlie Hyland,
Ellie Archer
1. THE FOLLOWING MATTERS WERE CONSIDERED
• Minutes and actions from the last AGM
• Motion on Many Hands, One Heart
• Motion on Why are we Here
• AGM Committee Report
• Elections to the UNISON North West LGBT Committee
• Elections of regional delegates to National LGBT Conference
• Action Plan
• National LGBT Conference
2. THE FOLLOWING MATTERS WERE AGREED
• Minutes were agreed as a true and accurate record.
• A motion on Many Hands, One Heart was carried, which called on the UNISON North
West LGBT Group to liaise with Many Hands, One Heart, a group working to support
LGBT asylum seekers, to identify their needs, discuss how the two groups could work
together in the future and to promote the group to local branches, regional groups and
other trade unions.
• A donation of £100 to Many Hands, One Heart was agreed
• It was agreed to invite a speaker from Many Hands, One Heart to a future meeting
• A motion on Why are we Here? was carried, which called on the UNISON North West
LGBT Group to produce a leaflet on why the group attends pride and community events,
to continue working with branches to build UNISON attendance at these events and to
consider how the group can support events that fall outside the annual GPF bid.
• It was agreed to purchase UNISON branded clothing for Pride events
• Kevin Gaskell-Clow and Michelle Clarkson were elected as co-conveners
• Ricki Killen was elected as Publicity and Communications Officer
• John McSwiggan was elected as Education Officer
• Claire Best was elected as Welfare Officer
• Louise Simpson was as Sports and Social Officer
• Eileen Best was elected as Treasurer
• Karen Morley-Williams was elected as Womens’ Officer
• Victoria King was elected as Bi Members Officer
• Michelle Clarkson and Michael Melia were elected job share as Disabled Members
Officers
• Karen Morley-Williams was elected as Equalities Officer
• Sara Wilce was elected as Health and Safety Officer
• Frances Fenton was elected as Black Members Officer
• Ricki Killen and Claire Best were elected as regional delegates to National LGBT
Conference
• It was agreed that the motion Loss of LGBT Services in the Voluntary Sector to National
LGBT Conference would be remitted at conference
• It was agreed to submit an amendment to the motion Homelessness in the LGBT+
Community reflecting the points called for in our motion Loss of LGBT Services in the
Voluntary Sector
• It was agreed that regional delegates to National LGBT conference would speak against
the motion Inappropriate Language
• It was agreed to run pre-conference training for LGBT Conference, with a preference to
run it directly before the regional meeting at Conference
• It was agreed to nominate Eileen Best and Dave Merchant as delegates to National TUC
Conference
3. THE FOLLOWING MATTERS WERE NOTED
• That Eileen Best and Dave Merchant had been elected to attend the TUC LGBT
Conference in 2015
• That a decision over whether to book a table at Bolton Pride has yet to be agreed
• A lengthy discussion took place on the Why are we Here? motion over methods of
seeking funding, ranging from approaching branches to utilising regional pool bids. The
discussion also tackled how to engage and support branches, including taking motions
to Regional Council, approaching regional standing committees for funding and support
and running a session for LGBT Officers, Equality Coordinators and Branch Secretaries
• John McSwiggan introduced the annual report and highlighted many of the successes of
the group over the year. Various officers introduced their reports and highlighted
successes and challenges
• It was noted that an LGBT area on UNISON’s Organising Space had been arranged and
committee members were encouraged to share presentations produced
• Thanks and congratulations were passed to the outgoing Co-convenors, John
McSwiggan and Eileen Best for the fantastic work they had done within the group over
the last few years
• Feedback was taken on Manchester Pride about the requirements to attend every day of
the expo, getting people to volunteer, and the environment of the stalls and access the
day before to store materials. The Superbia festival was noted as an addition to
Manchester Pride that we should engage with
• It was noted that an estimated £10500 had been spent by the group this year
• The action plan and its updates was noted
• It was noted that at National LGBT Conference, coaches will run from the venue to
Llandudno Junction on Sunday, as there are no trains from Llandudno station
4. DATE AND TIME OF NEXT MEETING
• The next open meeting will take place in January at Arena Point, Manchester
NOMINATION FORM
UNISON NORTH WEST LGBT COMMITTEE
NAME OF PROPOSER:
BRANCH:
POSITION
NAME OF NOMINEE
(With nominee’s approval)
GREATER MANCHESTER
ORGANISING OFFICER
LANCASHIRE AND CUMBRIA
ORGANISING OFFICER
MERSEYSIDE AND CHESHIRE
ORGANISING OFFICER
SECRETARY
LABOUR LINK OFFICER
(Elected by APF members only)
TRANS MEMBERS’ OFFICER
BLACK MEMBERS’ OFFICER
DISABLED MEMBERS’
OFFICER
YOUNG MEMBERS OFFICER
INTERNATIONAL OFFICER
(Representative to the Regional
International Committee)
HEALTH AND SAFETY
OFFICER
(Elected on a one year basis)
(Representative to the Regional
Health and Safety Committee)
Please return to: Sandra Maxwell, UNISON North West, Arena Point, 1 Hunts Bank,
Manchester, M3 1UN by midday Friday 11th August 2017
UNISON North West Regional Lesbian, Gay,
Bisexual and Transgender Member Committee
Committee elections and officer positions
Elections for committee officer positions are held annually at the Annual General Meeting of the
UNISON North West Regional LGBT Committee.
At the Annual General Meeting held in November 2010 the committee resolved that officers would
be elected for a two year term, therefore half of the committee positions are elected to each year.
The committee is made up of the following positions:
Elects in Cycle 1
• Co-convenors (x2 at least one must be a woman)
• Treasurer
• Publicity Officer
• Education Officer
• Equalities Officer
• Women’s Officer
• Bi Member’s Officer
• Sports and Social Officer
• Health and Safety Officer
• Welfare Officer
Elects in Cycle 2
• Greater Manchester Organising Officer
• Lancashire & Cumbria Organising Officer
• Merseyside & Cheshire Organising Officer
• Secretary
• Labour Link Officer (must be a levy payer)
• Trans Members’ Officer
• Black Members’ Officer
• Disabled Members’ Officer
• Young Members Officer (under 27)
• International Relations Officer
Representatives to National, Regional and Service Group Committees
Elects in Cycle 1
• National LGBT Committee Representatives (x2 at least one must be a women)
• Regional Council Representatives (x2 at least one must be a women)
• Regional Committee Representative
• Local Government Service Group
• Police and Justice staff Service Group
Elects in Cycle 2
• Higher Education Service Group
• Healthcare Service Group
• Energy Service Group
• Water, Environment and Transport Service Group
• Community and Voluntary Service Group
The AGM also elects the Regional Delegates to represent the committee at the annual National
LGBT Conference.
The AGM also elects delegates to the Regional TUC LGBT Committee.
A description of each officer role is described overleaf along with a description of role elected
delegates play on these groups on behalf of the committee.
Co-convenors
• To chair Committee/Group meetings in accordance with the Self Organised Groups
constitution.
• To ensure proper conduct of the Committee’s/Groups business.
• To agree the agenda for meetings.
• To provide leadership and ensure that all functions of the Committee/Group are carried
out.
• To advise officers and group members in respect of matters relating to procedure and
interpretation of rules.
• To communicate with the union’s Regional and National officers on behalf of the
Committee/Group.
• To ensure that the Committee/Group is aware of opportunities to participate in the
activities of the wider union.
• To co-ordinate all the Committee negotiations and Industrial Relations matters.
• To act on behalf of the Committee between meetings.
• To represent the Committee on other related Committees, Regional Council, Working
Groups and at regular meetings with the Regional Secretariat and Regional Staff.
• To attend conferences / seminars on issues related to Committee’s business and
development.
• To co-ordinate the production of the Annual Report.
Secretary
• To support the Co-convenor in arranging and booking meetings and events on behalf of
the Regional LGBT Committee.

• To liaise with the Co-convenors and regional staff in ensuring committee papers including
calling notices, nomination forms, agendas and minutes are circulated in line with the
committee’s constitution.
• Taking minutes of all Committee Meetings and Sub-committee meetings.
• Supporting the Publicity Officer in ensuring regular communications with members and the
wider public on the committee’s events, campaigns, negotiations and activities.
• Maintaining the Committee’s mailing list.
Treasurer
• To lead on financial matters on behalf of the Regional LGBT Committee, advising
committee officers in respect financial management and appropriate expenditure.
• To liaise with regional staff regarding financial matters on behalf of the committee.
• To assist the committee in maximise funding streams available including Regional Pool
Bids, the General Political Fund and sponsorship.
• To provide regular financial reports to the committee in liaison with regional staff and
produce a written Annual Report for the AGM.
Sub Regional Organising Officers
(Greater Manchester; Merseyside & Cheshire; Lancashire & Cumbria)
• To Deputise for the Co-convenors at both internal and external events.
• To contribute to the development of the annual Regional SOG Committee Action Plan and
General Political Fund Bid.
• To co-ordinate recruitment and campaigning activities within the sub-regions as outlined in
the Regional SOG Committee Action Plan.
• To liaising with Branches and other organisations in order to widen participation of
UNISON members in the group’s activities within the sub-regions.
• Work with Branches within the sub-regional area in developing Self Organised Groups and
their negotiating and bargaining activities regarding equality as appropriate.
• To recruit and organise a team of activists to support the sub-regional work which has due
regard to proportionality.
• To provide regular reports to the committee and produce a written Annual Report for the
AGM.
Bi Members’ Officer
• To work with the Committee Equalities Officer and regional staff to ensure that Bimembers
access all services of the union both at Regional and Branch levels.
• To work with Committee members and Branches to develop strategies for increasing the
participation of bi members in the activities of the Union at National, Regional and Branches
levels.
• To represent the Committee at bi specific events/forums.
• To provide regular reports to the committee and produce a written Annual Report for the
AGM.
Black Members Officer
• To work with the Committee Equalities Officer and the Regional Equalities Officer to
ensure that black members access all services of the union both at Regional and Branch
levels.
• To work with Committee members and Branches to develop strategies for increasing the
participation of black members in the activities of the Union at National, Regional and
Branches levels.
• To attend the regional Black Members Self Organised Group and identify opportunities for
the committee to work collaboratively on shared issues/campaigns.
• To represent the Committee at black community specific events.
• To provide regular reports to the committee and produce a written Annual Report for the
AGM.
Disabled Members Officer
• To work with the Committee Equalities Officer and the Regional Equalities Officer to
ensure that disabled members access all services of the union both at Regional and Branch
levels.
• To work with Committee members and Branches to develop strategies for increasing the
participation of disabled members in the activities of the Union at National, Regional and
Branches levels.
• To attend the regional Disabled Members Self Organised Group and identify opportunities
for the committee to work collaboratively on shared issues/campaigns.
• To represent the Committee at disability specific events.
• To provide regular reports to the committee and produce a written Annual Report for the
AGM.
Education Officer
• To work with the Regional Education and Training Officer to review the Equalities content
and context of education and training provision and materials.
• To work with the Committee to identify both the Committee’s/Group’s and individual
educational and training needs and to work with the Regional Education and Training Officer
to co-ordinate such provision.
• To assist in securing paid time off for training where appropriate.
• To publicise through the Branches and the Region the range of education and training
opportunities and resources that are available to members.
• To represent the Committee/Group on the Regional Education and Training Committee.
• To update the Committee/Group accordingly.
• To provide regular reports to the committee and produce a written Annual Report for the
AGM.
Equalities Officer
• To contribute to the overall work of the Committee/Group.
• To lead on work with Branches Equalities Officers in promoting all equalities initiatives.
• To set up Forums to develop and to promote the Regional SOG Committee’s Equalities
work.
• To represent the Committee/Group at Equalities events.
• To lead on formulating responses to Equalities consultations and other equalities
programmes.
• To work with the Regional Training Officer and Regional Equalities Officer to review all
equality Awareness training manuals and training arrangements and provisions.
• To provide regular reports to the committee and produce a written Annual Report for the
AGM.
Health and Safety Officer
• To increase the awareness of Committee/Group members of health and safety issues.
• To advise the committee on health and safety issues arising in its work and to recommend
policies and safe working practices.
• To maintain contact with the region and regional service groups, through attendance and
participation at the Regional Health and Safety Committee.
• To provide regular reports to the committee and produce a written Annual Report for the
AGM.
International Relations Officer
• To help develop union policy on international issues at regional and branch level.
• To provide a link between the union and the wider community on international issues.
• To organise Awareness Sessions, working with the Education and Training Officer, to
encourage members to be active in the Trade Union movement and participate in
international issues and initiatives.
• To represent the Committee/Group on the Regional International Relations Committee.
• To attend any conferences/seminars on international issues that has arisen during the
Committee meeting cycle.
• To provide regular reports to the committee and produce a written Annual Report for the
AGM.
Labour Link Officer
• To explain and develop the role of the UNISON Labour Link within the Self Organised
Group.
• To receive correspondence and information on Labour Link matters from national and
regional levels and from the Labour Party and to circulate information to Labour Link
members of the Self Organised Group.
• To liaise with the Labour Link regional political officer.
• To promote political education and policy discussions.
• To build campaigning work around key issues and co-ordinate campaigns with the Labour
Party in council, Westminster, Scotland, Wales and European elections.
• To provide regular reports to the committee and produce a written Annual Report for the
AGM.
Publicity Officer
• To help support UNISON’s national and regional campaigns and assist with efforts to
recruit new members.
• To help create a positive image for the Self Organised Group among members, potential
members and the public.
• To produce Self Organised Groups news-sheet “Rainbow” for distribution to members.
• To lead on the development of electronic communication with members’ email, web, etc.
• To monitor local media for stories which affect the Self Organised Group and take
appropriate action.
• To provide regular reports to the committee and produce a written Annual Report for the
AGM.
Sports and Social Officer
• To develop a range of inclusive events for members of the Self Organised Group
throughout the year to encourage members to participate in joint social activities.
• Ensuring venues for social events are accessible for all members.
• Publicise all social events to Committee and Group members.
• To attend the regional Sports and Social Committee on behalf of the Self Organised
Group.
• To provide regular reports to the committee and produce a written Annual Report for the
AGM.
Trans Members’ Officer
• To work with the Committee Equalities Officer and regional staff to ensure that Trans
members access all services of the union both at Regional and Branch levels.
• To work with Committee members and Branches to develop strategies for increasing the
participation of Trans members in the activities of the Union at National, Regional and
Branches levels.
• To represent the Committee at Trans specific events/forums.
• To provide regular reports to the committee and produce a written Annual Report for the
AGM.
Welfare Officer
• To receive correspondence and information on UNISON Welfare matters and services
from national and regional levels and to circulate information to members of the Self
Organised Group.
• To ensure that members seeking welfare assistance receive a prompt, supportive and
effective response.
• To liaise and co-ordinate with regional and national levels to ensure that UNISON Welfare
support is provided effectively.
• To develop and implement local welfare activity.
• To develop links with local charities and sources of support such as Citizen’s Advice
Bureau and women’s refuges.
• To provide regular reports to the committee and produce a written Annual Report for the
AGM.
Women’s Officer
• To work with the Committee Equalities Officer and the Regional Equalities Officer to
ensure that women members access all services of the union both at Regional and Branch
levels.
• To work with Committee members and Branches to develop strategies for increasing the
participation of women members in the activities of the Union at National, Regional and
Branches levels.
• To attend the regional Women Members Self Organised Group and identify opportunities
for the committee to work collaboratively on shared issues/campaigns.
• To represent the Committee at women specific events.
• To provide regular reports to the committee and produce a written Annual Report for the
AGM.
Young Members Officer
• To work with the Committee Equalities Officer and the Regional Equalities Officer to
ensure that young members access all services of the union both at Regional and Branch
levels.
• To work with Committee members and Branches to develop strategies for increasing the
participation of young members in the activities of the Union at National, Regional and
Branches levels.
• To attend the regional Young Members Forum and identify opportunities for the committee
to work collaboratively on shared issues/campaigns.
• To represent the Committee at young people’s specific events.
• To provide regular reports to the committee and produce a written Annual Report for the
AGM.
All committee officers are expected to undertake actions identified in the Regional Action
Plan and for supporting recruitment and campaigning activities.
Representatives to National, Regional and Service Group Committees
National LGBT Committee Representatives
LGBT self-organisation at a national level is co-ordinated by the national committee. There are two
seats for each regional LGBT group on the committee, plus seats reserved for bi and trans
members, and for black and disabled LGBT members. The national LGBT committee is a
recognised part of the union structure and works with other national committees, such as the
national executive council and national negotiators, to ensure our rights are being taken up in
every forum.
• To represent the views of the regional LGBT group at the National LGBT committee
• To attend all meetings of the National LGBT committee including the policy weekend
usually held in March.
• To work with the Co convenors to ensure the regional LGBT group is working to the
National action plan.
• To chair the regional delegates meeting at National LGBT conference.
• To help support UNISON’s national and regional campaigns and assist with efforts to
recruit new members.
• To ensure the regional committee is kept appraised of the work being carried out on a
national level.
• To ensure the regional group participates and is represented at all appropriate national
events.
• To provide regular reports to the committee and produce a written Annual Report for the
AGM.
Regional Council Representatives
Regional Council is made up of representatives from all Branches and NEC members in the
Region. Meetings take place three times a year and with policy debates and motions, on
workplace and citizenship issues and the work of the union across the service groups. Business
usually includes reports from the service and self organised groups. It is this body who elects the
Regional Convenor at it’s AGM.
The Committee’s representatives will take questions on the Self Organised Groups Report and will
present and move motions put forward by the committee to Regional Council (as appropriate).
Regional Committee Representative
Regional Committee is made up of representatives of the Regional Service and Self Organised
Groups, with the Regional Secretariat and members elected by the Regional Council. The
meetings take place three times a year and the Committee works to oversee the policy and
practice of the union, and delivering the Regional Work programme.
The Committee’s representative raises LGBT issues as determined by the committee and acts as
a conduit for the committee to receive feedback on work of the wider region.
Service Group Representatives
The Self Organised Group has a seat on each of the regions service groups namely: Local
Government; Healthcare; Higher Education; Energy; Water, Environment and Transport;
Community and Voluntary; and Police and Justice staff.
The Committee’s representatives raise LGBT workers and service user issues relating to the
service group and acts as a conduit for the committee to receive feedback on the work of each
service group.
Nominees for Service Group Representatives position must work within the relevant service group.
Staff support
The Regional LGBT Committee and Group is serviced by members of the UNISON North West
Regional staff. These paid officers give advice in relation to UNIISON rules, policies and
procedures; and providing assistance with organising. The current Regional Officer is Sian Garry
(Area Organiser for the Regional LGBT Committee).
MOTION / CONSTITUTION AMENDMENT FORM
UNISON NORTH WEST LGBT GROUP AGM
NAME OF PROPOSER:
BRANCH:
NAME OF SECONDER:
BRANCH:
MOTION / CONSTITUTION AMENDMENT TITLE:
MOTION / CONSTITUTION AMENDMENT TEXT:
Please return to: Sandra Maxwell, UNISON North West, Arena Point, 1 Hunts Bank,
Manchester, M3 1UN by midday Friday 11th August 2017
NORTH WEST REGION
LESBIAN, GAY, BISEXUAL & TRANSGENDER COMMITTEE
CONSTITUTION AND OBJECTIVES
August 2014
1 OBJECTIVES
1.1 To work at a regional level towards the elimination of discrimination and to promote
Lesbian, Gay, Bisexual and Transgender (LGBT) rights and equality, and to represent the
views of the Region’s LGBT members in all appropriate forums.
1.2 To be the regional interface with the National Lesbian, Gay, Bisexual and Transgender
(NLGBT) Committee and play an active role in the campaigns of the union, and in the wider
LGBT community. The group will seek to advance the interests of lesbian, gay, bisexual
and transgender members within the union and help to create a union that is relevant to
lesbian, gay, bisexual and transgender workers.
1.3 To promote and strengthen LGBT self-organisation in UNISON.
1.4 To increase the participation of all LGBT members in UNISON at all levels and in all of its
structures.
1.5 To encourage and support the development of branch LGBT groups.
1.6 To work with all other regional committees / bodies to ensure that UNISON North West
Region addresses issues of concern to LGBT members, and that its activities and facilities
provide for the needs of LGBT groups and members in the Region.
1.7 To initiate and support campaigns around particular issues affecting LGBT members.
1.8 To work together with other regional self-organised groups/committees against all forms of
discrimination.
1.9 To build links with appropriate LGBT organisations and with other groups / campaigns
working on issues in line with these overall objectives.
2 KEY FUNCTIONS / TASKS OF THE REGIONAL LGBT COMMITTEE
2.1 To organise the Annual General Meeting (AGM) of the regional LGBT group.
2.2 To develop and implement an annual Regional LGBT Action Plan to take forward motions
passed at the annual National LGBT Conference and aligned to the Aims and Objectives
contained in the UNISON Rule Book, and the Objectives agreed by UNISON’s National
Executive Committee annually.
2.3 To appoint representatives to attend meetings of other regional committees and the
Regional Council and to receive reports from such representatives.
2.4 To receive reports from the Region’s representatives on the National LGBT Committee and
to submit observations / proposals to the national committee.
2.5 To liaise with lay and full time officers in the Region to ensure that the needs and concerns
of LGBT members are addressed in the Region’s activities (e.g. education programmes)
2.6 To co-ordinate meetings of different sections of the LGBT membership in the Region,
organise open meetings for LGBT members on particular issues and co-ordinate regional
meetings at National LGBT Conference.
2.7 To provide support to branches setting up LGBT groups.
2.8 To liaise with other regional self-organised groups.
2.9 To carry out such other tasks as may be appropriate in accordance with the objectives of
the committee.
3 COMPOSITION OF THE REGIONAL LGBT COMMITTEE
3.1 The Committee will have the following voting officers and members elected at the Annual
General Meeting for a period of two years:
• Co-convenor’s x2 (at least one of whom must be a woman)
• Secretary
• Treasurer
• Greater Manchester Organising Officer
• Lancashire and Cumbria Organising Officer
• Merseyside and Cheshire Organising Officer
• Equalities Officer
• Black Members Officer
• Disabled Members Officer
• Women’s Officer
• Young Members Officer
• Bisexual Officer
• Transgender Officer
• Education Officer (and representative to the Regional Learning and Organising
Committee)
• Health and Safety Officer (and representative to the Regional Health and Safety
Committee)
• International Officer (and representative to the Regional International Committee)
• Labour Link Officer (elected by the members who pay the political levy only)
• Publicity and Communications Officer (and representative to the Regional Publicity and
Campaigning Committee)
• Sports and Social Officer (and representative to the Regional Sports and Social
Committee)
• Welfare Officer (and representative to the Regional Welfare Committee)
Elections shall have full regard to the principles of fair representation and proportionality.
3.2 From the membership of the Regional LGBT Committee the following representatives will
be elected:
• Representative to Regional Committee
• Representative to Regional Council x2 (at least one of whom must be a woman)
• Representative to each of the Regional Service Groups
• Representative to National LGBT Committee x2 (at least one of whom must be a
woman)
3.3 The Committee will have the power to co-opt, as non-voting members, one representative
from each service group. In making any such co-options, the Committee shall have full
regard to the principles of fair representation and proportionality.
4 COMMITTEE ORGANISATION AND MEETINGS
4.1 The Committee shall meet at least three times a year one of which will be the Annual
General Meeting plus one development day.
4.2 Committee meetings shall be open to members who self identify as LGBT who are
assigned to a branch in the North West Region attending as observers except where it is
determined by the Committee that any particular matter should be discussed in closed
session.
4.3 In consultation with the Co-convenors the elected Committee Secretary will compile the
agenda, forwarding this to assigned regional employed staff for circulating to all members
on the mailing list at least 10 working days prior to the date of the meeting.
4.4 Minutes will be taken by the elected Committee Secretary, these will be circulated to the
Co-convenors for initial approval and then sent to regional employed staff for circulating
with meeting papers.
4.5 Motions/items for the agenda for consideration must be submitted in writing to the Coconvenors
and/or elected Committee Secretary at least five days in advance of the date of
the agenda being circulated. Only urgent business will be taken at the discretion of the Coconvenors
and must be declared at the start of the meeting.
4.6 All Officers of the Committee shall provide a report at every meeting, whether verbal or in
writing.
4.7 The quorum for Committee meetings shall be one third of the current committee
membership.
4.8 Members of the Regional LGBT Committee are expected to play an active role in carrying
out the work of the group. Members of the Regional LGBT Committee are expected to
attend the meetings of the Committees, Forums or Group to which they have been duly
elected and hold a seat; they are also expected to provide a report to the Regional LGBT
Committee. Failure to attend two consecutive meetings in either circumstance or give
apologies will result in contact from the Co-convenors in the first instance, following the
failure to attend a future meeting the Co-convenors with the agreement of the Committee
may request the Officer to vacate their seat.
4.9 The Committee’s elected Co-convenors, and Secretary shall have the responsibility, in
general, for dealing with Committee business in between Committee meetings in liaison
with other Committee members as appropriate.
5 REGIONAL LGBT ANNUAL GENERAL MEETING
5.1 The Regional LGBT AGM shall be held within the three months prior to the National LGBT
Conference.
5.2 The AGM shall be for members who self identify as LGBT who are assigned to a branch in
the North West Region only.
5.3 The calling notice for the Regional LGBT AGM will ask for nominations to the various
officer and committee seats as specified under 3.1 above outlining clear timescales.
5.4 All nominations received by the assigned regional staff within the timescales determined
and where no challenge exists shall be deemed elected unopposed.
5.5 Where a position is subject to an election process this shall take place at the AGM. Those
members concerned will be given the opportunity to address the AGM prior to secret ballot
taking place. The member receiving the majority votes will be deemed elected. Votes will
be counted by regional employed staff.
5.6 With the agreement of the AGM any Committee position can be shared by two members,
but due consideration must be given to fair representation and proportionality.
5.7 The AGM shall receive reports from the Regional LGBT Committee and the Region’s
representatives on the National LGBT Committee.
5.8 Any amendments to the Constitution must have a proposer and seconder and must be put
in writing to the elected Committee Secretary at least 15 working days prior to the meeting.
Timescales for these arrangements must be circulated to all members on the mailing list at
least 6 weeks prior to the AGM.
5.9 Amendments may be made to the Constitution by a resolution passed by a majority of not
less than two thirds of members in attendance at the AGM.
5.10 All amendments to the Constitution will take effect immediately after the AGM at which they
are passed subject to Regional Organising Committee approval.
6 FINANCING AND RESOURCING
6.1 The Group shall have a budget and that budget may be used for literature, expenses,
development, training, public relations, etc e.g. LGBT History Month, donations, etc.
6.2 The Group shall be resourced for up to three meetings a year plus 1 development day and
up to two Regional delegates (one of which must be a woman) to the Annual National
LGBT Conference.
6.3 Regional delegates to the Annual LGBT Conference will be elected annually from member
of the group of whom at least one must be a committee member. The election will take
place no later than two months prior to the National LGBT Conference and does not need
to be conducted during the AGM.
6.4 The budget will be monitored by regional employed staff in liaison with the elected
Committee Treasurer in conjunction with the Regional Treasurer and reported to each
Committee meeting.
6.5 Any urgent financial issues arising between meetings must be reported to the Coconvenors.
This constitution and objectives were approved at the Annual General Meeting of the North
West LGBT Committee on:
30th August 2014 at UNISON North West, Arena Point, 1 Hunts Bank, Manchester
Signature: John McSwiggan Position: Regional LGBT Co-convenor
Signature: Eileen Best Position: Regional LGBT Co-convenor

This entry was posted in Equality. Bookmark the permalink. Post a comment or leave a trackback: Trackback URL.

Post a Comment

You must be logged in to post a comment.

  • Join UNISON Online Today
  • Upcoming events

  • Categories

  • Meta

  • Activists Zone

    Activists Zone

    For campaigns, activities and rallies please click on picture.